Improving productivity in the workplace

This is one of the things that we struggle the most. Nowadays achieving maximum productivity seems to be a hassle, or near-impossible. To some people who crave to be in “the zone” while working, this seems to be harder to achieve especially when ones backlogs pile up one after another.

In any case, we just need a right mindset and strategy to get ourselves back on track. So how do we do that and improve our productivity?

Plan

Planning may be one of the obvious, if anything, helpful strategies you can apply in your work when improving ones productivity. It helps you to filter out what’s trivial, and what’s important to do first.

Planning is important, especially when you are tackling complex and challenging tasks at hand. It allows you to structure your task and chunk it down further into subtasks that will make it easier for you to tackle it.

On trivial tasks, planning seems to be an overkill. So carefully identify which tasks take time.

Jut it down and organize it

We can’t always trust our brain to remember everything for us, let alone act on it. By jutting down the ideas that comes up in our head, you allow your brain to free it and not having to worry about remembering it.

Remember, it is very taxing for the brain to store and remember stuffs that some of it isn’t even important in the first place.

There are some tools that you can use to monitor your tasks that I use in my daily work.

Trello is modelled after kanban board

Trello is one of my favorites, because it’s modeled after a traditional kanban board. In Kanban board, usually the board is divided into 3 categories: To-do, In Progress / Doing, and Done. Dividing them into these 3 categories makes sense, and makes the work more fun. You can drag it in Done category if you’re done with the task.

Todoist — the best todo list app

Another app I use is Todoist. It’s a simple, yet elegant app that allows you to list your TO-DOs with lots of other features you can use like distinguishing todos per project/intentions. You can also use labelling per todo, and filter it out later in case your list gets cluttered.

And, especially, my favorite feature in this app is:

**drum rolls**

Karma points!

This allows you to keep track of your productivity streak by earning points as you finish one task after another and motivates you to finish more tasks as you keep accumulating points. I never lean to any other tasks anymore as I was satisfied by its simplicity and its sleek, sexy user interface.

I used to use OneNote to list my to-do task. But over time it got cluttered with other things, it gets boring and boring to list all my to-do stuffs in that note-taking app. What’s more discouraging is it’s getting harder to find my to-do lists.

Needless to say, todoist gets the job done of storing my daily lists for me.

Cut the multitasking

It is now concluded that multitasking can hamper and ruin productivity. I agree. Our brain requires us to focus on one thing at a time. Too much of it won’t allow us to finish even just one task. So we should be careful of even considering to multitask.

So, a better strategy here is to focus on one first. Once done, move on to another task.

Just do it!

Just simply execute what you had in your mind. Too much analysis can paralyze us and we end up doing nothing at all.

They say that it is the smartest people who gets paralyzed with too much thinking. I couldn’t agree more than that!

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